Job Description
Title: Executive Assistant
Reporting to: Executive Director
Location: Nairobi
About Food for Education
Food for Education is an African-led and women-led social enterprise that uses technology, smart operations, and logistics to deliver low-cost, nutritious meals, to improve nutrition and education outcomes.
We currently serve over 33,000 primary school students every day across Nairobi, Kiambu, and Mombasa counties. Parents pay for these meals through a mobile money system linked to Near Field Communication (NFC) wristbands, which the children wear and ‘Tap2Eat’ in under 5 seconds to access their meals.
Our mission is to scale a model that prioritises efficient supply chain management and sustainable sourcing, so we can continue lowering the cost of school meals. Food for Education has served over 7,000,000 meals since 2012, and is expanding to reach at least 1,000,000 public school students in Kenya by 2027.
About The Role
The Executive Assistant to the Executive Director (ED) will be responsible for providing comprehensive support to the Executive Director and the Leadership Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Key Duties and Responsibilities
- Provide sophisticated schedule management for the Executive Director. This includes prioritizing inquiries and requests and making suggestions and recommendations on how to improve the day-to-day engagements of the Executive Office.
- Manage travel logistics for the ED and leadership team when necessary. This includes but is not limited to visa applications, accommodation and transport.
- Prepare ED for meetings and/or accurately record minutes.
- Plan for and schedule internal and external meetings relevant to the ED. This may also include helping out with events logistics as needed.
- Work with the Leadership Team to coordinate the ED’s outreach activities. Follow up on contacts made by the ED to cultivate long-term relationships
- File and retrieve corporate records, documents and reports related to the ED’s office.
- Complete a broad variety of administrative tasks that facilitate the ED’s ability to effectively lead the organization.
- Work closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately where necessary.
- Any other duties as assigned by the manager.
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Desired Candidate Profile
- An undergraduate degree in any relevant field.
- At least 2 years of cumulative work experience.
- Previous experience as an Executive Assistant, PA or virtual assistant is a huge advantage.
- Experience with G-Suite and other planning and organization software/platforms.
- A strong communicator – both written and verbal.
- Highly organized and detail oriented.
- Ability to work with a wide range of senior executives and manage up accordingly.
If you meet the criteria above send your cv and short cover letter to workwithus@food4education.org on or before 13th May 2022.
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